When you send emails, how do you end them? Do you just say “Thanks” or something else?
It is a question that many email marketers struggle with. It seems like a simple thing, but it’s not. There are many different ways to end your emails, and each method has its pros and cons.
I’ve put together a step-by-step guide that will help you decide which ending works best for you. In this guide, I’ll walk you through my personal approach to email endings and explain why I choose to use certain words over others.
- The most commonly reported sign-offs used by respondents were: Thanks (62%)
- As for annoying email sign-offs, 41% of respondents think that emails are too informal to worry about your verbiage.
- “Thanks in advance” had the best response rate, at 65.7 %.
Why Are Email Endings Important?
Email enders are extremely important because they allow you to customize your emails based on who has opened them.
For example, if someone opens a campaign from you, you can send them a follow-up message thanking them for opening the email. However, if someone doesn’t open the email, you can still send them a reminder to check it later.
It allows you to personalize your email messages and create a stronger connection with your customers. It also helps you save money since you don’t have to send multiple emails to everyone.
In addition to email enders, you can also add custom subject lines to your emails. When someone opens your email, these subject lines are displayed above the body text. It clearly defines the email topic.
Customizing these subject lines gives you another opportunity to connect with your customers and build relationships.
It’s important to remember that email enders aren’t just for sending emails. You can also use them to track responses to your emails.
For example, if you send an email asking for feedback, you can use an email ending with asking whether or not the person would like to receive future emails.
One final tip: Don’t forget to include an unsubscribe link in every email you send. It ensures that no one feels pressured into staying subscribed.
How to End an Email
Professional emails should be short and sweet but have a good email ending.
Here are some things you can do to craft the perfect email ending for your professional email.
Review the body of the email (email content)
Email marketing has become a massive part of many businesses marketing efforts. It’s easy to send emails to customers, prospects, and other contacts, but it’s equally important to review each message to ensure effectiveness.
One of the most common mistakes marketers make is sending too much email. While it’s tempting to bombard everyone with messages, this approach doesn’t work very well.
Instead, focus on sending emails that are useful and helpful. For example, if you’re trying to sell a product, include a link to where potential buyers can buy it.
Make sure that your emails are clear and concise. Make sure that every word is used effectively, and avoid overusing certain words or phrases. Don’t use long paragraphs or sentences; instead, break down complex ideas into smaller chunks.
Avoid generic greetings like “Dear Customer,” and instead write personalized messages that address the person by name.
Also, make sure that you’re managing the recipient directly. It helps build trust between you and your clients.
Express your gratitude
It’s easy to send thank you emails after receiving a gift, but sometimes it’s hard to express your appreciation without sounding too formal or cheesy.
Instead of sending generic messages, try these tips to write a heartfelt email that shows just how much you appreciate someone’s generosity.
Start by thanking the person who sent you the gift. It doesn’t matter if you didn’t ask for it; it’s still nice to let them know you received it. You need to create a positive impression in front of your email recipient.
Next, mention how much you enjoyed the gift. Finally, tell the giver how much you appreciate them taking the time to send you something special.
Don’t forget to include a personal touch. For example, you could add a photo of yourself enjoying the gift or a short message saying you hope they had a wonderful day. Don’t worry about being overly sentimental; it’s perfectly acceptable to show your emotions through your writing.
Add a call to action.
Email marketing is still viral, especially among small businesses. However, many companies struggle with sending emails that convert. One of the most common mistakes business owners make is failing to include a clear call to action in their emails.
Instead of asking recipients to click through to a specific webpage or buy a product, they send out generic messages without any real incentive. Studies show that only 5% of emails result in sales.
Add a CTA button to every email you send to avoid these problems. Make sure that it’s easy to spot and stands out from the rest of the text. Also, consider including a link to a landing page where customers can learn more about your products or services.
Include a CTA button in each email you send. It doesn’t matter if you’re promoting a free offer or selling a product; every email needs a CTA.
Make sure that the CTA button stands out from the rest. It is an essential email element. Include a link to a landing or thank-you page where visitors can learn more about your company.
Sign off with your full name
In today’s digital world, it’s common practice to end emails with an email signature. It’s a quick way to let recipients know who sent the message, and it helps to establish credibility.
However, if you send too many emails, it can become overwhelming and annoying for your subscribers.
Try signing off with your full name instead of just your company name to avoid this problem. It shows that you’re human and that you care about your customers. Also, it gives your subscribers a chance to connect with you personally.
This tip works best when you send personalized messages. For example, if you’re sending a promotional email to your subscribers, sign off with your personal touch. Include details about yourself, such as where you work and what you enjoy doing outside of work.
It will give your subscribers a reason to read your next email, building trust between you and your customers.
Don’t forget to include your contact information. In addition to your name, you should include your phone number, address, and email address. It ensures that your subscribers always know how to reach you if they have questions or concerns.
Include your professional title and contact information
Your emails should always include your name, company name, and contact information. It’s common courtesy to have these details in every email you send, whether an internal memo or a sales pitch.
It helps customers feel more confident about contacting you if they have questions or concerns. In addition, including your contact info lets potential clients know where to reach you if they’d like to speak to someone directly.
It’s also helpful to include your phone number or other means of communication in case someone has trouble reaching you. For example, you could say something like, “Please let us know if we can answer any additional questions.” Or, “We look forward to hearing from you!”
Proofread the email carefully.
Whether you’re sending emails from your account or through a third-party service, it’s always good to proofread your messages before hitting send. Mistakes happen, especially if you’re tired or distracted, and these mistakes could cost you business.
To avoid making embarrassing errors, try to write your emails in advance and then proofread them thoroughly before sending them. It’s also a good idea to ask someone else to review your message before you hit send. You can catch any typos or grammatical errors before they become a problem.
Nine Email Sign-off that Never Fail
Formal Email Endings (Professional Email Closings)
Email closings are a necessary part of business communication. It’s essential to close each message effectively, whether you’re sending emails to clients, prospects, or employees. Here are nine examples of effective email closings that never fail.
1. Thank you for contacting us. We appreciate the opportunity to serve you.
It is a classic example of a thank you message that works well. It’s short, sweet, and to the point. The best part is that it doesn’t feel forced or too formal.
It’s easy to write a generic thank you message that sounds like every other business card. But if you want to stand out from the crowd, try something different.
For example, you could include a quote from a customer who has had a positive experience with your company. Or you could offer a discount or freebie to customers who contact you.
Whatever you decide to do, just remember that your goal here is to make your clients feel appreciated.
So make sure that your message is genuine and sincere. Don’t send generic messages; instead, personalize each one to reflect the individual needs of your clients.
2. We look forward to hearing from you soon.
It’s always lovely to hear back from someone after emailing them. But if you’re trying to close sales, you might want to avoid saying anything too formal or businesslike.
Instead, try saying something along the lines of “I hope we can work together soon,” or “Please let me know if there’s anything else I can do for you.”
This approach works exceptionally well if you’re selling a physical product and helps you garner a positive response.
For example, instead of saying “Thank you for your interest in our product,” say something like “Thanks again for taking the time to contact us!” It’s less likely to sound like a form letter and more like a genuine response.
3. Thank you for contacting us. We look forward to helping you
People who receive emails from companies that close with “please feel free to contact us if we can provide additional information” are less likely to respond to future messages. Instead, they’ll just assume that the company didn’t care enough to follow through.
Instead, try saying something along the lines of “Thank you for contacting us. We look forward to helping you!” This approach is much more effective since it gives a positive vibe and encourages people to reach out to you again.
In addition, you might consider changing the wording of your message to include a link to your FAQs or other helpful resources. It will allow people to easily access the information they need without asking for it again.
4. Kindly confirm receipt of this email.
It is a standard practice that many businesses follow when sending emails to customers. It ensures that the recipient has received the message and that no spam filters have blocked it.
To add a little extra personal touch, include a line like “Kindly confirm receipt” or “Please reply if you haven’t yet done so.” It shows that you care enough to ask whether or not someone has read your email. It’s a nice gesture that could pay off in terms of customer loyalty.
5. Thanks again for reaching out.
Thanking customers for reaching out to you is a great way to build relationships and strengthen customer loyalty. It shows that you appreciate the business and care about your clients. It leaves a lasting impression.
In addition to thanking customers for contacting you, it’s also a good idea to send a follow-up email within 24 hours. It lets them know that you received their inquiry and work hard to resolve their issue.
It’s also a good idea to thank each individual who reaches out to you. Doing so helps to reinforce the relationship between you and your client, and it can lead to future referrals from them.
Casual Sign-Offs (Informal Email Endings):
If you’ve ever been on the receiving end of a casual email, it can be tough to figure out what exactly is going on. Maybe you’re not sure if your friend wants to hang out or if they want to get coffee. Or perhaps you don’t even know how to respond!
The best thing to do is to keep things simple. When writing an informal email, use short sentences and avoid using too many words.
If you want to go all fancy, then use a formal salutation at the beginning. But remember, you should never write anything longer than three paragraphs.
Here are some examples of casual email endings/ informal email endings that can be used for personal emails as well as friendly emails:
- I hope you had a great weekend.
- Got any questions?
- Talk soon!
- See ya later!
- Take care!
- Love you!
- Have a great day!
- See you soon
Nine Email Sign-offs to Avoid (Awful Sign-Off)
Email endings/sign-offs are a necessary evil. But if you’re sending too many emails without giving your recipients enough reason to read them, you could be doing more harm than good, and if these are business emails, they could come back haunting you. Here are nine common email closing lines that you should avoid.
1. Best wishes.
Best wishes is one of those generic phrases that everyone uses. While there’s nothing wrong with wishing your readers luck, it’s better to develop something specific. If you want to wish your reader success, consider saying something like “I hope you find what you’re looking for!”
The word sincerely is often used incorrectly. You might think that using the word sincerely makes your message sound sincere, but it says the opposite. Using the word sincerely implies that you don’t mean what you say. So instead of writing “Sincerely,” try something like “Yours truly.”
Regards is another generic phrase that’s often misused. Instead of saying “regards,” try “best regards.” The difference is subtle, but it’ll make all the difference.
4. Have a wonderful day/week/month/year/etc.,
Have a wonderful day is fine. However, some people use this phrase as an excuse to get rid of the person they’re talking to. They may even use it sarcastically, implying that they’re happy that the person is leaving.
For example, if you were having a conversation with someone at work and said, “Have a wonderful day,” you’d probably assume that they didn’t want to talk to you anymore.
5. Take care,
Take care is a simple way to end your emails. And while it’s true that you need to take care of yourself, you shouldn’t use it to close every single email. When you do, it comes across as cold and impersonal. Instead, use it when you want to express gratitude or wish someone well.
7. See you soon,
See you soon is a popular ending because it sounds casual. But it’s not necessarily friendly. Don’t use it unless you really want to end the email.
Cheers is a fun way to finish off your email. But it isn’t appropriate in most cases. There’s no need to cheer on your friends or family members; they already know how much you love them.
Tips for Email Endings: How Should You Close Your Emails?
If you want to get better at writing emails that convert, you should take some time to learn how to write an email ending. If you don’t do this, you may sound robotic and boring.
Here are some tips on how to make your email endings stand out among your email clients:
1. Make sure you’ve included all of the necessary details.
The first thing you should be doing is to ensure that you’ve included your essential information. Your name, contact information, current job title, etc.
For example, if you’re trying to sell a product or service, you should mention what the product or service does, why it’s useful, and any special features.
You should also include links to your website and social media pages so that your readers can find out more information about your products and services.
2. Keep a friendly and professional tone.
When you’re closing out your email message, you should always keep your tone friendly and professional while still being clear and concise.
Your tone should reflect your brand identity and personality, but it shouldn’t be too salesy or pushy.
3. Include a call to action.
When you close out your email message with a call to action, you’re telling your reader exactly what he or she needs to do next.
It could be anything from asking for feedback to signing up for a newsletter.
4. Use a strong subject line.
The subject line is one of the essential parts of your email because it will determine whether or not your email gets opened.
Make sure that your subject lines are catchy and compelling. They should draw attention to the benefits of reading your email.
5. Write your email ending in a conversational style.
Most people prefer receiving emails written casually rather than a formal one.
To help your email sound more natural, try using words such as “you,” “your,” and “we.”
6. Be consistent.
As much as possible, avoid changing up your email ending every single time you send out an email.
Instead, use the same email ending format every time you send an e-mail.
7. Test different variations.
Before sending out your email, test out different variations of your email ending.
Try testing out different subject lines, different calls to actions, and even different fonts and colors.
8. Don’t forget to proofread.
It’s easy to miss small mistakes when you’re typing out your email ending.
So, it’s crucial that you go back over your email, ending multiple times until you feel comfortable with it.
9. Practice makes perfect.
Even though there are many ways to write an effective email ending, you won’t become a master overnight.
So, practice making email endings by sending them out to friends and family members.
How to End an Email Professionally
Whether you send emails to clients, customers, or prospects, every email has a purpose. It can be an email sending in your cover letter or an email for government officials.
It’s your job to make sure that the message gets delivered effectively. Hence, having a professional closing can be effective, whether a one-time email or an email thread. But if you’re struggling to end your messages correctly, you might be missing out on valuable opportunities.
To avoid sending off a wrong impression, follow these tips:
- Keep your subject lines short and sweet. Don’t overuse exclamation points or other punctuation. Instead, try keeping your subject line to just a few words.
- Include a clear call to action. Make sure that your recipients understand exactly what you want them to do after opening your email
- Avoid long paragraphs. People skim through text, so make sure that everything you write is concise.
- Add an email signature. The last thing you want to do is leave your reader hanging. At the very least, include your name and contact info.
- Proofread your emails. Even though you probably didn’t write them yourself, your emails still need to look professional. Check for spelling errors, grammar mistakes, and typos.
These tips will help you craft effective emails that get noticed. And remember, a little bit of effort goes a long way.
How to End an Email Asking for Help
When you ask for help, you’re asking for trouble.
It seems like everyone wants to help you out these days. People are constantly sending you emails, texts, and messages asking for advice. If you don’t respond, they may think you’re ignoring them.
It makes them feel hurt and angry. They may even stop helping you out altogether.
So what do you do when you’ve asked for help and no one responds? How do you tell them you’re sorry and let them down gently?
Here are three tips to politely help you end an email asking for help.
1. Be Honest
First, you should be honest about why you didn’t respond. Tell them you were busy, forgot, or had something else.
Be sure to apologize if you really meant it. Don’t say you’re sorry if you don’t mean it.
2. Say Thank You
Next, thank them for their help. Even if you don’t mean it, saying thank you will show them you appreciate their support.
Say thank you in a nice way. For example, you could say, “Thank you so much for thinking of me. I appreciate it.” Or, “Thanks again for taking the time to write me back. It was beneficial.”
3. Let Them Know What’s Going On
Finally, let them know what’s going on. Explain that you forgot to take care of something urgent, etc.
Let them know what’s going wrong so they won’t worry about you. This will prevent them from feeling rejected.
Don’t forget to send a follow-up email thanking them for their help. And don’t forget to include a link to this article if they want to read more about ending an email asking for help.
The next time you ask for help, remember to be honest, sincere, and polite. These three tips will help you end an email politely without hurting anyone’s feelings.
What are kind regards used for?
Kind Regards is a very formal way of saying "good morning," "good afternoon," or "good evening." It's typically used in emails between business associates or friends.
It's also commonly used in emails from companies to customers. For example, if you were sending an email to a customer thanking them for making a purchase, you might write Kind Regards.
In addition to being used in emails, Kind Regards is also frequently used in online dating profiles. When someone writes Kind Regards in their profile, it shows that they're friendly, polite, and respectful.
How should I conclude an email to a professor?
In general, emails sent to professors should include a brief introduction and a summary of the paper's main points. The conclusion should summarize the paper's key issues and link to the full version if available.
It's best to avoid sending too much text in the body of the email. Instead, focus on providing a clear outline of the paper's main points. Include a short paragraph summarizing each section of the pa and a link to the corresponding pages.
Don't forget to add a signature at the end of the email. It's a nice touch that shows that you respect the recipient and wish them success in/her academic career.
What does 'cheers' mean at the end of an email?
"Cheers" is a famous greeting used at the end of emA smiley face emoji usually follows it, but it doesn't always have to be that way. Many people prefer to say cheers without a smiley face.
To add a bit of fun to your emails, try experimenting with different ways to greet your subscribers. For example, you could write "Hi," "Hello," "Hey," or "Good morning!" instead of just "Cheers." Try saying these greetings in different tones of voice, too. You might even consider sending a few emails without a cheer at the end.
The Bottom Line
In conclusion, I’m sure you’ve received many emails over the years from people asking you to buy their products or services. And if you haven’t, you will soon enough. But when you receive an email like that, it’s hard to say no. After all, you have a lot of money invested in your inbox right now. But before you click send, take a moment to consider the message you’re sending. Are you telling someone that you value them? Or are you simply trying to sell them something?
If you want to close an email with style in 2022, here are three ways to do it:
- Thank them for reaching out to you.
- Ask them a question.
- Tell them why they should choose you.